Did You Know

How effi­cient your cur­rent doc­u­ment man­age­ment sys­tem is?

Here are some cold, hard facts about paper’s weight in your busi­ness processes.

Did you know that Paper Cuts Profit?

  • 80% of com­pany doc­u­ments are stored on local hard dri­ves, and are there­fore inac­ces­si­ble to the orga­ni­za­tion unless they are recre­ated on paper.
  • The aver­age doc­u­ment is copied 19 times.
  • In the aver­age office 90% of printed paper are merely shuf­fled (Note: Paper shuf­fling is a thing of the past when a doc­u­ment can be instantly retrieved from any­where at any time simul­ta­ne­ously by any autho­rized users.)

Did you know?

Fil­ing Paper Cuts Profit

  • Paper costs an aver­age of 6 cents a page
  • Paper stor­age costs an aver­age of 25 cents per-page.
  • An office with man­ual fil­ing processes – hous­ing seven clerks and 50,000 files – occu­pies 5,000 square feet. Dig­i­tal stor­age can eas­ily occupy less than one-tenth of that space. (Fil­ing vol­umes dou­ble every 10 years.)
  • A recent Price Water­house study required a para­le­gal to find 20 doc­u­ments out of 20,000 filed. After 67 hours of search­ing, the para­le­gal found 15 of the requested 20 doc­u­ments. Given the same task, an opti­cal imag­ing sys­tem found all 20 doc­u­ments in less than 3 seconds.

Did you know?

Search­ing For Paper Cuts Profit

  • Com­pa­nies spend $20 in labor to file one document.
  • 2– 4% of doc­u­ments are mis­filed on any given day.
  • Com­pa­nies spend $120 in labor to find one mis­filed document.
  • 7.5% of all doc­u­ments are lost, and 3% of the remain­ing doc­u­ments are misfiled.
  • Com­pa­nies spend $250 in labor to repro­duce one lost document.
  • Pro­fes­sion­als spend 40–60% of their time pro­cess­ing paper. 5–15% of their time is spent read­ing infor­ma­tion. Up to 50% of their time is spent look­ing for the information.

Did you know?

TSC Group Inc. Cuts Paper

Our Full Suite Doc­u­ment Man­age­ment Solu­tions help you:

  • Reduce resources spent han­dling paper
  • Dou­ble or triple pro­cess­ing capac­ity by sim­ply automat­ing your present system.
  • Free up staff time for other impor­tant tasks by almost 50%.
  • Respond imme­di­ately to inquiries.
  • Reduce doc­u­ment stor­age space by 60–80%
  • Sig­nif­i­cantly reduce doc­u­ment man­age­ment costs 
  • Pro­vide a “fall safe” sys­tem for safe­guard­ing doc­u­ment files.

Wouldn’t you like to know how?

Call 269–441-1496 or email sales@tscgroupusa.com for a free doc­u­ment man­age­ment sys­tems ass­es­ment in your organization.

 **Com­piled with mate­ri­als from: The Inter­na­tional Data Cor­po­ra­tion, Coop­ers & Lybrand, PC Mag­a­zine, AIIM, Dat­aPro, For­tune Mag­a­zine, Imag­ing Prod­uct News Mag­a­zine, Ernst & Young, and Imag­ing Mag­a­zine.